Team Policy

Deliverables

1. Assigned work will be uploaded at the time specified
2. Late work will result in the responsible team member being penalised
3. A valid excuse must be provided to the project manager two days in advance for work that cannot be completed by the deadline

Late work

1. Work considered little impact to the project will require that the involved party submit such work within 24 hours with potential implications for their contribution tally
2. Work of medium impact will need to be completed within 12 hours after the team deadline or the team member's sustainability within the group will be questioned
3. High impact work will be completed with sufficient practical time available to present such work or party involved may undergo a vote process which may have them ejected from the group

Assigned Readings

1. Assigned readings must be completed by all team members before each meeting
2. Assigned readings must be issued each meeting before the following meeting

Communication (Internal)

1. Team members will check their emails at least once a day, preferably once each evening
2. All announcements should both be emailed and posted up on keepandshare
3. Emails will be used for sending information that needs to be received within 24 hours
4. SMS will be used for instructions that needs to be received within 6 hours of being sent
5. Direct calls will be used for urgent communication

Meetings

1. An agenda for each team meeting will be posted up on the keepandshare website the afternoon of the day before the meeting
2. Meetings with the mentor will take place at 1.30pm each Tuesday afternoon until final deliverables are submitted
3. Team meetings will take place at 2:15pm each Monday afternoon in ICT 1.33 or 1.34
4. All team members must attend each meeting unless a valid excuse for being absent is provided to the project management in advance of the meeting
5. Late team members to meetings will provide a valid excuse to the project manager at least half an hour before the meeting takes place
6. Team members will take turns at chairing meetings with the mentor
7. these team members must come adequately prepared with a list of queries uploaded to keepandshare, structured in the form of an agenda, the day before the meeting takes place

Meetings (External)

1. The PM will conduct and chair communication with the client unless otherwise specified
2. Team members will be given at least a 3 days notice if they have to chair a meeting with the client
3. Team members will only be permitted to speak when the member chairing the meeting has given them permission

Reporting

1. The project manager will submit a progress report to at each meeting with the mentor
2. Individual team members should keep individual progress reports in order that in a state of emergency they can justify their contribution to the group

File share

• All completed work should be uploaded to keepandshare
• Uploaded work will follow the format: <ddmmyy> - <Initials> - <title>
1. e.g. 300708 - CP - Deliverable Example
• Large files/documents should be transferred between team members via keepandshare
• Smaller files can be exchanged via email (optimal for only a few MBs in size)
• All work requiring submission within the company will be uploaded on the LMS